Sponsor Resources

Table of Contents

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Information for Attending Representatives

• General Information
• Sponsor Schedule
• Exhibit Hall Information + Map
• Current Attendees
• Sourcing Solutions Session Details
• Beer Tasting Event
• Hotel Information
• Health & Safety Guidelines

Logistics Information

• Shipping to the Hotel
• Shipping from the Hotel

Marketing Information

• Social Media Shout-outs
• Program Book Advertisements
• Sponsor Showcase Slideshow
• Sponsored Logo Item, Meal, or Social Event
• Gold Sponsor Videos

MISBO Contacts

Information for Attending Representatives

General Information

• View the Sponsorship Grid to see all benefits and opportunities for each level
• What level am I? Check here!
• Number of reps included:
  • Gold, Silver, & Bronze sponsors may bring two (2) attending representatives and add up to only 1 additional representative..
  • Friend sponsors may bring one (1) attending representative and can not add additional representative. 
  • MISBO will confirm and register your rep(s); please do not register online
• Exhibit Hall
  • The Exhibit Hall opens on Thursday, October 23rd (see full schedule below - subject to change please continue to check)
  • Setup will be on Wednesday, 2:00-4:30 pm, other available times for set-up will be after the opening reception on Wednesday or Thursday morning 
  • Table specifications - see below
• Attendee lists will be shared with all sponsors digitally as the event approaches
  • Lists will include name, title, organization/school, city, state, and school size
• Hosted dinners and other events
  • Sponsor-hosted events during stated program times are prohibited; please schedule around the program
  • Wednesday and Thursday evening will be available for sponsor dinners

Sponsor Schedule

Sponsor representatives have access to all sessions and meals. They are encouraged to attend and participate.

Please note the attendee breaks in the schedule. 

Wednesday, October 22

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Thursday, October 23

Friday, October 24

Exhibit Hall

Exhibit Hall Table Selection

• Gold & Silver sponsors will be asked to select three options based on availability.
• Bronze & Friend sponsor tables will be assigned.
  
  

Exhibit Hall Map

• Exhibit hall map coming soon

Exhibit Tables

• All sponsors with the exception of Friend sponsors will be provided one 6'x30" table with two chairs. Friend sponsors will be provided a hi-top table only.
  • The hotel has linenless tables - you may bring a table cloth if desired!
  • Complimentary WiFi
  • Electrical access not included - the hotel has created a digital order portal for you to submit any requests.
• Location
  • Gold and Silver sponsors will have the opportunity to choose their table location based on availability
  • Bronze and Friend sponsors' table locations will be assigned
• Display guidelines
  • Displays should be tabletop only - no full booths
  • No signage that may obscure another sponsor's table
  • Standing signage is permitted behind table only (maximum 8' tall x 8' wide)

Unloading and Setup Instructions

• To unload:
  • The loading dock for the hotel is located on 21^st Street and Hayes Street.
• When entering through the main entrance:
  • Follow the walkway to the right of the front desk
  • Go past the coffee shop
  • Continue to go straight and you will see the MISBO registration desk

Current Attendees

View a dynamic list of attendees. Excel spreadsheets with more information will be emailed periodically.

Sourcing Solutions

Selections are being made! When you have been selected, you will receive an email.

If you are interested in participating, contact Dianne Sagaas.

Limited to selected MISBO Consortium Partners

During this General Session, attendees will take part in four roundtable mini-sessions with MISBO Consortium Partners. You'll have about 8 minutes to talk to each small group, giving the same talk five times in a row. You can explain your company's services, a new featured product, a case study with an independent school, or anything else you want them to know. This is a fantastic opportunity to connect with several attendees face to face!

Beer Tasting Event | MISBO On Tap

Time: Thursday, 10/23, 4:45 - 6:15 pm

Location: Loews Vanderbilt Hotel - Mason's restaurant - 1st floor 

Cost: (2) Free to all registered sponsor representatives. If planning to attend, please RSVP to lisaflowers@misbo.com 

Hotel Information

Attending reps are responsible for their own hotel and travel arrangements.

• Host hotel: Loews Vanderbilt Hotel
• Hotel cutoff date, September 30, 2025
• Click here for hotel & travel information and to reserve your room 

Health & Safety Guidelines

MISBO encourages all attendees to act in the best interests of their own well-being, and that of their fellow conference participants. 

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Logistics Information

Shipping to the hotel

• Hotel shipping information located here.
• Shipping address: 
  • Name (person who will ask for & pick up package)
  • Company Name
  • Conference: 2025 MISBO Annual Conference
  • Loews Vanderbilt Hotel, 2100 West End Avenue, Nashville, TN 37203
  • Include Box #_ of #_
• Fees for Storing and handling of boxes are charged per day:
  • $5 per box/package -less than 50 lbs
  • $75 per box/package - crates and boxes over 100lbs
  • $150 - per pallet
• Your boxes should not arrive more than 5 days prior to the date required

Shipping From the Hotel

• If you are leaving packages to be shipped, they must be packed and labeled with the proper shipment.
• FedEx has daily pickups from the hotel Monday - Friday.
• UPS picks-up must be pre-arranged by the shipper directly with UPS.
• No COD packages.

Exhibit Table Electrical Access

Electrical access not included - complete all requests directly with the hotel through this online digital portal. 

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Marketing information

Social Media Shoutouts

Mentions on MISBO's social media are included with sponsorship, with the quantity dependent on your sponsorship level.

Send any specific information, such as direct links you'd like used, to kellycoggins@misbo.com

Resources to help spread the word for a successful conference! Includes suggested social media posts, event graphics, etc.

Note: Submissions are not required – if nothing is sent, you’ll still get shout-outs with links to your main company website depending on sponsorship level!

Program Book Advertisements

All sponsors are included on our digital program page. 
ADS due date: Friday, August 15, 2025
Submit file here

AD SIZES 

• Gold Sponsors: 300 x 250 px, 160 x 600 px
• Silver & Bronze Sponsors: 180 x 150 px, 728x 90

SPECIFICATIONS

• Ads will be online for all attendees in a digital program book
• Ads must be JPG or PNG format
• Ads are digital and need RGB color space and resolution of 72 ppi

Sponsored Logo Item options

For questions, contact lisaflowers@misbo.com

GOLD Sponsor Video

Below is a list of guidelines for your video:

• Deliver as MP4 under 50 MB
• File name format: SponsorName_MISBOEventNameYear_Video.mp4
• This is a video not a narrated PowerPoint
• Most people watch muted, so closed captions or burned in subtitles are mandatory
• Keep it sleek, not salesy
• Must have clear audio and good lighting
• Must be 30 seconds max

GOLD Sponsor videos are due on August 15th. Submit your video here.

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 Thank you!
We're excited for you to join us!