Sponsor Resources

Table of Contents

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Information for Attending Representatives

• General Information
• Sponsor Schedule
• Exhibit Hall Information + Map
• Current Attendees
• Sourcing Solutions Session Details
• Beer Tasting Event
• Hotel Information
• Health & Safety Guidelines

Logistics Information

• Shipping to the Hotel
• Shipping from the Hotel

Marketing Information

• Social Media Shout-outs
• Program Book Advertisements
• Sponsor Showcase Slideshow
• Sponsored Logo Item, Meal, or Social Event
• Gold Sponsor Videos

MISBO Contacts

Information for Attending Representatives

General Information

• View the Sponsorship Grid to see all benefits and opportunities for each level
• What level am I? Check here!
• Number of reps included:
  • Gold, Silver, & Bronze sponsors may bring two (2) attending representatives
  • Friend sponsors may bring one (1) attending representative
  • MISBO will confirm and register your rep(s); please do not register online
• Exhibit Hall
  • The Exhibit Hall opens on Thursday, October 23rd (see full schedule below)
  • Setup will be on Wednesday, 2:00-4:30 pm, other available times for set-up will be after the opening reception on Wednesday or Thursday morning 
  • Table specifications - see below
• Attendee lists will be shared with all sponsors digitally as the event approaches
  • Lists will include name, title, organization/school, city, state, and school size
• Hosted dinners and other events
  • Sponsor-hosted events during stated program times are prohibited; please schedule around the program
  • Wednesday and Thursday evening will be available for sponsor dinners

Sponsor Schedule

Sponsor representatives have access to all sessions and meals and are encouraged to attend and participate.
Please note the attendee breaks in the schedule.

Wednesday, October 22

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Thursday, October 23

Friday, October 24

Exhibit Hall

Exhibit Hall Table Selection

• Gold & Silver sponsors will be asked to select three options based on availability.
• Bronze & Friend sponsor tables will be assigned.
  
  

Exhibit Hall Map

• Exhibit hall coming soon

Exhibit Tables

• All sponsors will be provided one 6'x30" table with two chairs
  • No linens provided but tables look nice (linen-free hotel) - you may bring a table cloth if desired!
  • Complimentary WiFi
  • Electrical access not included - complete this form and submit to the hotel directly.
• Location
  • Gold and Silver sponsors will have the opportunity to choose their table location based on availability
  • Bronze and Friend sponsors' table locations will be assigned
• Display guidelines
  • Displays should be tabletop only - no full booths
  • No signage that may obscure another sponsor's table
  • Standing signage is permitted behind table only (maximum 8' tall x 8' wide)

Unloading and Setup Instructions

• To unload:
  • Info coming soon
• When entering through the main entrance:
  • Info coming soon

Current Attendees

Click here to view a dynamic list of attendees. Excel spreadsheets with more information will be emailed periodically.

Sourcing Solutions

Selections are being made! When you have been selected, you will receive an email.

If you are interested in participating, contact Dianne Sagaas.

Limited to selected MISBO Consortium Partners

During this General Session, attendees will take part in four roundtable mini-sessions with MISBO Consortium Partners. You'll have about 8 minutes to talk to each small group, giving the same talk four times in a row. You can explain your company's services, a new featured product, a case study with an independent school, or anything else you want them to know. This is a fantastic opportunity to connect with several attendees face to face!

Beer Tasting Event | MISBO On Tap

Time: Thursday, 10/23, 4:45 - 6:15 pm

Location: Loews Vanderbilt Hotel - Mason's restaurant - 1st floor 

Cost: (2) Free to all registered sponsor representatives. If planning to attend, please RSVP to lisaflowers@misbo.com 

Hotel Information

Attending reps are responsible for their own hotel and travel arrangements.

• Host hotel: Loews Vanderbilt Hotel
• Hotel cutoff date, September 30, 2025
• Click here for hotel & travel information and to reserve your room 

Health & Safety Guidelines

MISBO encourages all attendees to act in the best interests of their own well-being, and that of their fellow conference participants. If you are displaying symptoms of COVID-19 or have recently been exposed to anyone who tested positive, please do not attend the conference. If you have questions, please contact us.

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Logistics information

Shipping to the hotel

• Hotel shipping information located here.
• Shipping address: 
  • Name (person who will ask for & pick up package)
  • Company Name
  • Conference: 2025 MISBO Annual Conference
  • Loews Vanderbilt Hotel, 2100 West End Avenue, Nashville, TN 37203
  • Include Box #_ of #_
• Fees for Storing and handling of boxes are charged per day:
  • $5 per box/package -less than 50 lbs
  • $75 per box/package - crates and boxes over 100lbs
  • $150 - per pallet
• Your boxes should not arrive more than 5 days prior to the date required

Shipping From the Hotel

• If you are leaving packages to be shipped, they must be packed and labeled with the proper shipment.
• FedEx has daily pickups from the hotel Monday - Friday.
• UPS picks ups must be pre-arranged by the shipper directly with UPS.
• No COD packages.

Exhibit Table Electrical Access

Electrical access not included - complete this form and submit to the hotel directly. 

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Marketing information

Social Media Shoutouts

Mentions on MISBO's social media are included with sponsorship, with the quantity dependent on your sponsorship level.

Send any specific information, such as direct links you'd like used, to kellycoggins@misbo.com

Resources to help spread the word for a successful conference! Includes suggested social media posts, event graphics, etc.

Note: Submissions are not required – if nothing is sent, you’ll still get shout-outs with links to your main company website depending on sponsorship level!

Program Book Advertisements

All sponsorships include the inclusion of an ad in our program book! 
Due Date: Friday, September 13, 2024
Submit file here

AD SIZES

• The printed program book size is 5.5” x 8.5”
• Gold Sponsors: Full page - 5”w x 8”h
• Silver & Bronze Sponsors: Half page (choice of landscape or portrait)
  • Portrait: 2.375”w x 8”h
  • Landscape: 5”w x 3.875”h
• Friend Sponsors: Quarter page - 2.375”w x 3.875”h

SPECIFICATIONS

• Ads will be printed in color
• Ads must have a border or edge; they cannot bleed off the page
• Ads cannot contain the MISBO logo without written permission
• Submit as high-res PDF, EPS, or TIF

Sponsored Logo Item options

Sponsors will be contacted individually with an offered opportunity. For questions, contact lisaflowers@misbo.com

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 Thank you!
We're excited for you to join us!