MISBO Agreement

Membership Information for 2008-2009

ALL MISBO Members will have access to all MISBO programs and opportunities:

1. Business Officer Development
2. Conferences and Correspondence
3. Purchasing Services and Contracts
4. Insurance Program
5. Employment Law Legal Advisor

Voting membership will remain with the six states of Georgia, North Carolina, South Carolina, Tennessee, Florida, and Alabama. Schools in other states will be members in all respects with the exception of direct representation on the Board. All purchasing contracts will be made available to member schools.

To discuss membership/questions, call the MISBO Office, Peggy Dupuy, or your state's MISBO representative.

MISBO State Representatives:

1. Member schools agree to pay a membership fee of $1.25 per enrolled student, with a minimum of $100, for the 2007-2008 school year. Fees are due 15 days from the date of invoice. Schools joining after January 1 will have their membership fee reduced to $0.75 per enrolled student. Payment of fees indicates acceptance of MISBO membership terms and conditions.
2. Member schools also agree to pay 1.50% of the volume of purchases using MISBO pricing.
3. Member schools using the Interstate Risk Insurance Management Co. insurance program agree to pay a $250 administrative fee in addition to the student fee. This will be billed along with the membership billing.
4. Member schools outside of the core states who want to participate only in the Interstate
   Risk Insurance Management Co., insurance program, pay $500 with no student fees.

In addition:

• Member schools agree to support and utilize the MISBO negotiated agreements for goods and services, and, to adhere to the rules and procedures as set forth in this agreement. MISBO pricing information is strictly confidential and is not to be shared with any supplier or any non-member of the school. Violation of this rule makes the school subject to immediate suspension of membership. MISBO pricing may not be used as a negotiating tool by member schools. Schools engaging in this practice will be suspended from membership.
• Volume billings will be issued semi-annually and are due within 15 days of the billing date.
• Schools are required to submit purchasing volume reports on a monthly basis. A volume report form will be emailed on or before the 15 th of each month. The completed form is due within 7 days. A School's membership may be suspended if reports are not submitted or if reports are more than 60 days late during an academic year. No refunds will be given for membership fees paid. Suppliers will be notified of the member school's suspension.
• Suspected violations of the terms and conditions of this MISBO Purchasing Agreement are to be referred directly to the Purchasing Steering Committee and Executive Board of MISBO. The Executive Board assumes primary responsibility for taking appropriate action when suspected violations of this Agreement are identified.
• Effective July 1, 2008, members using MISBO'S Project Assistance Services agree to pay 5% of the total dollar volume of purchases using MISBO assistance. This will include the 1.50% volume fee. Each school utilizing this service will be required to sign a separate agreement for each major project. Please feel free to contact the MISBO Office for additional information regarding these services.
• Customer service complaints are first to be addressed with the vendor. Should a member school not be satisfied with the vendor's performance, complaints should be addressed in the following order of priority:

MISBO Purchasing Office headed by Martha Perry
MISBO Purchasing Committee headed by Randall Jackson
MISBO Executive Director, Roger Hedges
MISBO Executive Board headed by Peggy Dupuy

As the authorized representative of the school, I agree to abide by the above guidelines. I further agree to work in good faith with MISBO members, the MISBO Office, and to exercise high moral standards and good business practices in all related purchasing activities.
*When you submit this form, your email address will act as your signature.